Nonprofit Administration Intern

IMPORTANT!!

This internship is part of the 2024 Humanities for Life (HFL) Summer Internship Program. This premier opportunity allows UR students to access traditionally unpaid opportunities that highlight the value of the humanities in the workplace. If selected, students will receive a $5,000 stipend over a minimum 270-hour period in a non-for-profit organization in the Rochester, NY region. 

To learn more and view additional HFL internships, visit: https://careereducation.rochester.edu/experiences/humanities-for-life-internship-program/

 Nonprofit Administration interns will assist Cracker Box Palace’s Administration, including Farm Director, Board of Directors, Executive Committee and other committees carry out the mission of the organization by developing and maintaining the infrastructure of CBP’s administration responsibilities, while maintaining a practical knowledge of CBP’s procedures, services and policies.  

Experience working with and specific interest in Nonprofit Administration is required. High school diploma or its equivalent is required, postsecondary training in nonprofit administration or related fields preferred. 

When working remotely, Nonprofit Administration interns must maintain a transparent and concise strategy, ensure maximized output, and set smart, attainable goals with assistance from Farm Director and Board of Directors. 

Administration: 

• Maintaining appropriate administrative and departmental goals and guidelines. 
• Assist with day-to-day interpersonal communications and administrative duties. 
• Assist with researching potential contacts and funding sources.  
• Assist with CBP’s administrative strategies, including monitoring communications.  
• Work with programs such as, but not limited to Microsoft 365, DonorPerfect, Candid, Grant Portals, Facebook, Instagram, Google/G-Suite.  
• Help monitor the office area to make sure it is well-maintained and secure. 

Development: 

• Assist with development effort, including working with the development director. 
• Assist with CBP’s fundraising, event planning and marketing. 
• Assist in maintaining CBP’s Donor communication, including hard mailing and email lists. 
• Provide content and proofing of quarterly newsletters, appeals and E-newsletters. 

 Staffing: 

• Support Farm Director and Board of Directors in successfully and efficiently communicating about the organization, programs, initiatives, etc. 
• Support CBP’s bookkeeper with donor relations and communications. 
• Work with Animal Care Specialists and Veterinarian Technicians to develop narratives around the farm animals for administration purposes. 
• Work with Facilities Maintenance Technicians to develop facilities, conservation, horticulture and agriculture administration purposes. 
• Work with the historic committee to develop historical administration purposes. 
• Interact with all other support staff, volunteers and interns for the same purposes above.  

Committees: 

• Provide support to all committees in the organizational chart for CBP, if applicable. 
• Assist CBP committees with nonprofit administration. 

 Compliance: 

• Be aware of any documents necessary to ensure compliance with the regulations of CBP, including environmental, security, and health standards (NYSDAM, USDA, OSHA, DEC, NYS SOHP, etc). 
• Be trained in the “Right to Know” OSHA requirements and follow all health/ safety/environmental emergency procedures. 
• Know the location of all SDSs, accident and injury log, self aid kit and emergency phone numbers. 

 Environmental Working Conditions – 

• Noise exposure from machinery and some farm animals. 
• Danger of being bitten, scratched, stepped on, etc. (normal dangers of working with farm animals). 
• Exposure to various risks including but not limited to; drugs and chemicals under OSHA, cruelty cases, rabies and euthanasia drugs as well as compassion fatigue.

Interpersonal Communication - 

• Provide educated responses to the public’s questions. 
• Occasionally oversee volunteers and service providers in performing the requirements of the position. 
• Interact with volunteers and visitors in a respectful and pleasant manner. 
• Assist service providers, such as program specialists, development directors, etc to the best of your ability to provide gold standard functions that support our farm animals and operations. 
• Participate in CBP functions like open houses, community efforts, special events or school/organization tours to broaden your knowledge of the organization for nonprofit administration and development. 

Other Responsibilities – 

• Police the building and grounds automatically as you walk through, notify management of any damage or necessary repairs, be always observant of client satisfaction needs, report any client concerns to management immediately. 
• Carry out responsibilities in accordance with the company's policies and applicable state and federal laws. Observe all safety rules and regulations for self and others 
• Other relevant nonprofit administration and development duties. 

Essential Job Functions Basics- 

• Bending, stooping, crouching, kneeling, standing/walking or sitting up to 8 hours a day, typing, writing, balancing, twisting, squatting and rotating throughout the day. 
• Ability to maintain an alertness level to keep safe from possible danger, resilience after disappointment or constructive feedback, compassion, to follow the ethical guidelines of your profession and this organization, powers of keen observation for accounting, excellent reading/ comprehension/ legible writing skills, ability to negotiate with difficult people and problem solve and the ability to make rational and effective decisions. 

The expected manner of every internship is to maintain a professional demeanor at all times, use appropriate terminology and support CBP’s Farm Director and fellow staff members at all times. 

**This Is By No Means A Complete List. Some Tasks May Be Assigned To A Specific Intern Or Department To Complete. Some Tasks May Be Added Or Removed. Procedures And Policies May Change.**